Preparation for training
Once a supervising registered training organisation (SRTO) has accepted its role as the SRTO, it needs to assist all parties to prepare for training. This includes:
Employer resource assessment
The SRTO must assess the employer's training resources to ensure the facilities, range of work, supervision and training is adequate for the school-based apprentice or trainee to achieve the outcomes of the training plan.
To assist the SRTO to determine the employer's capacity to train, an Employer resource assessment form [PDF 111kb] has been developed.
The Employer resource assessment form is retained by the SRTO as a record of the assessment.
Induction information
The SRTO is required to provide (or arrange to provide) the employer and the school-based apprentice or trainee with induction information when they commence the apprenticeship or traineeship. This induction information must include:
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the rights and responsibilities of all parties to the apprenticeship or traineeship
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SRTO grievance procedures and avenues to appeal assessment
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information about training costs including training delivery costs, tuition fees, student services fees and any other fees. (Please note if training is funded through User Choice, school-based apprentices and trainees are exempt from tuition fees).
For further information on induction requirements, refer to the Induction Guide for Supervising Registered Training Organisations (includes induction information for school-based apprentices/trainees) [PDF 104kb].
The training plan
A training plan must be developed for each school-based apprentice and trainee.
The training plan outlines the training to be delivered to the apprentice or trainee by the employer and the SRTO.
The SRTO is required to negotiate the development of the training plan with the employer, the school-based apprentice or trainee, and the school. It is important that the training plan is tailored to each workplace and individual school-based apprentice or trainee.
The SRTO must take all reasonable steps to ensure that the training plan is negotiated and signed during the probationary period of the apprenticeship or traineeship.
As of 1 January 2009, changes were made to the guidelines for the development of training plans for school-based apprenticeships and traineeships. To learn more, view the Training Plan information sheet.
While there is no set format for a training plan, an example is available to assist SRTOs with developing a training plan. See the training plan and ETES examples on the Training website.
The training record
The SRTO must provide the school-based apprentice or trainee with a training record within 14 days of the training plan being signed.
The training record documents the school-based apprentice or trainee's progress and achievement of the competencies as outlined in the training plan.
There is no set format for a training record. It may be kept in any way the SRTO considers appropriate. For example, the training record may be kept in booklet form, or in an electronic format.
The school-based apprentice or trainee is responsible for looking after the training record and must make it available for inspection or updating when required by the SRTO or employer.
The SRTO and the employer must regularly update and sign the training record at least every three months.
To learn more, refer to the Training Records information sheet.